TrackMePrivacy Policy
Effective 8 November 2026 · App: TrackMe by Aargees (Android, iPhone and web)
TrackMe is a mobile and web app for educational institutions — schools, colleges and other institutes — that use the AarGees ERP. This policy explains what information TrackMe handles, why, and the choices you have.
1. Who is responsible
Your institution decides what information is kept about its students, parents and staff and why. Under India's Digital Personal Data Protection Act, 2023 it is the Data Fiduciary.
AarGees Softwares builds and runs TrackMe and processes the information on behalf of your institution (Data Processor).
#01, 1st floor, Lakeside Commercial Complex, Opp. Tolankeri, Laxminagar, Ravinagar, Hubballi – 580030, Karnataka, India
Email: aargees2000@gmail.com · Phone: +91 98807 66014
2. Information TrackMe handles
| Type | What | Where it comes from |
|---|---|---|
| Account | User id, name, institution, role (student, parent, staff), mobile number and email held by the institution; your password, stored only as a secure one-way hash | Your institution; you (password) |
| Academic and office records | Attendance, timetable, classwork and homework, exams and marks, fees and receipts, leave requests, notices, events, messages, photos shared by the institution | Your institution's ERP and its staff |
| What you submit | Leave requests, feedback answers about teachers (sent to your institution), app ratings and comments | You |
| Staff check-in (staff only) | Precise location and a selfie photo, only at the moment a staff member taps Check in, when the institution has switched this feature on | Staff member's phone |
| Device and notifications | A random device id created by the app, the notification token of your phone, the phone or browser type, sign-in sessions and when the app is opened | Your phone |
| Server logs | IP address, time and page requested, kept for security and fixing errors | Your phone |
TrackMe does not read your contacts, messages, call logs or files, does not use advertising ids, and does not track you across other apps or websites.
3. Why it is used
- To sign you in and keep your account secure
- To show you your own (or your child's) attendance, classwork, results, fees, notices and messages
- To let staff mark attendance, approve leave and do the work their institution gives them
- To send notifications such as absence alerts, leave decisions, notices and messages
- To show the institution how the app is used (for example, how many users have the app) and to fix problems
TrackMe has no advertising. Your information is never sold.
4. Who it is shared with
- Your institution — its authorised staff and administrators see information according to their role.
- Google Firebase Cloud Messaging — delivers notifications to your phone. It receives your phone's notification token and the notification text.
- Hosting — TrackMe's servers are located in India.
- Authorities — only when the law requires it.
5. Children
TrackMe can be used by students of any age, including children under 13, and by parents on their behalf. Accounts are created by the institution, not by children themselves. The institution is responsible for obtaining the consent of a parent or guardian where the law requires it. TrackMe shows no ads and has no public chat or social features; messages come only from the institution.
6. How long it is kept
Records are kept for as long as your institution decides, including after a student or staff member leaves. Sign-in sessions end when you sign out; a phone's notification token is removed when you sign out of that phone or it stops working. Server logs are kept for a limited time for security.
7. Security
- All connections use HTTPS (encrypted in transit)
- Passwords are stored only as secure hashes; repeated wrong passwords lock the account for a while
- Each user sees only what their role allows; you can see and sign out the phones signed in to your account
8. Your rights and deleting your account
You can ask to see, correct or delete your information, or withdraw consent. Accounts and records belong to your institution, so:
- Correction of name, marks, attendance or fees — contact your institution office.
- Delete your TrackMe account — ask your institution office, or email aargees2000@gmail.com with the subject "TrackMe account deletion", your user id and institution name. We confirm with your institution and delete your TrackMe sign-in, devices, notification tokens, alerts and ratings within 30 days. Academic records the institution must keep by law stay with the institution.
- On a phone you can also remove a saved account from that phone at any time: More › Accounts › Switch › Remove.
9. Grievance officer
Email: aargees2000@gmail.com · Phone: +91 98807 66014
We reply within 30 days. If you are not satisfied, you may approach the Data Protection Board of India.
10. Changes
If this policy changes, the new version is posted on this page with a new effective date. Important changes are also shown in the app.
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